Little Angels Holiday Club

BCP council HAF Holiday Activities and Food Programme Policy

Little Angels Holiday Club is committed to providing a welcoming, safe and secure environment. A happy and caring atmosphere is essential and to promote this all staff are responsible, caring and conscientious.

 We believe that our holiday club should be fun, relaxed, and informal.

 Our wide range of play-based activities providing the children with opportunities to participate in sport and physical games, relaxation, art and crafts, reading and writing, dance, cooking, board games.

 All adults working in the Holiday Club are suitable to do so. The Holiday Club is managed by Lynn Mitchell

Little Angels Holiday club is also a provider for BCP councils Holiday activities and food programme HAF. This is run for a minimum 6 weeks of the year 1or 2 weeks at Easter, 4 weeks in the summer and 1 week at Christmas.

Children on benefits related free school meals can have:

Easter a maximum of 4 days

Summer maximum of 4 days for every week

Christmas maximum of 4 days

Opening hours are 9am-3pm

 For the summer weeks the children must do a minimum of 2 weeks. If a child misses a session without good reason and prior notice from a phone call off the parent/carer they will be removed from the programme.

 I use a BCP Council HAF app that will tell me if your child is in receipt of benefits related free school meals. If your child is from another council you must provide a copy of the letter or email you received that states your child is entitled to benefits related free school meals, this is different to the free school meals all children get in reception and year one and two.

Aged 4-12 (must attend school)

Children who are not on benefits related free school meals are welcome with a cost of £4.50 per hour

An invoice will be emailed to you 2 weeks prior to your child’s first session, all sessions must be paid in advance or your child will be refused entry.

Aged 3-12

There are always First Aid Trained staff working at the club.

 We have a public Facebook page whereby you can see the activities your child takes part in, menus and lots more information.

 Children are greeted by a member of staff at the beginning of the day.

Staff sign the children in and out each day. Staff will only hand the children over to their parents/carers once they have been signed out.

 All children are supervised throughout the day and during snack and lunch times.

 PHYSICAL ENVIRONMENT AND SAFETY

 The following actions will be taken to secure the physical environment and secure the safety of the pupils:

· All equipment that children use throughout the day is checked before and during their use.

 · The children’s health, safety and well-being are always paramount

· Staff supervise the children when out on the playground and in the grounds and are expected to be vigilant.

· Staff/children ratios are always observed. This is 1:4 for children aged 2 1:8 for children age 3 to 8 and 1:10 for children over 9 years old.

 · There are always at least two members of staff on duty.

 · Children’s medical/allergies are known.

· Parents give emergency contacts and phone numbers.

· Risk Assessments are regularly undertaken.

· All staff and volunteers working with our children are carefully selected and vetted. All staff also have a DBS before working with children.

 · If children are unwell, parents will be contacted. Staff have records of contact details for all parents.

 ·  hot lunch and dessert are provided, snacks throughout the day.

· The children have access to water at all times during the Club and are encouraged to drink, as well as eat their food, if the food we provide is not suitable for your child please provide a healthy lunch box, we will want the children to try the food before their lunch box is given to them.

· Cups and jugs of water are provided. These are washed in the dishwasher at the end of each session. 

Policies for Failure to Collect, Missing Child, Safeguarding etc. are all adhered to. All Staff have had regular Child Protection/Safeguarding Training.

· All staff have had Health and Safety Training.

 · Staff undertake First Aid Training.

 · Staff have committed to adhere to a Staff Code of Conduct.

 EQUAL OPPORTUNITIES

The Holiday Club embraces Little Angels Equal Opportunity and Racial Equality Policy. Equality of care is provided for all children regardless of race, culture, gender or ability. Throughout the club sessions and activities, all staff interact with the children as individuals in their own right.

 We are committed to integration of any child with a special need and ensure they have access to the same opportunities and take part in all aspects of the club activities they choose to do. Positive expectations are made of all the children and anti-discriminatory and anti-bias practices are always implemented. We foster high self-esteem and self-worth amongst the children and place value on all their achievements, providing positive reinforcements and valuing each child’s uniqueness, regardless of their gender or ability.

LEARNING DIFFICULTIES AND DISABILITIES (INCLUDING SPECIAL EDUCATIONAL NEEDS AND DISABILITIES)

We believe that all children have individual needs. Children requiring special consideration include those who:

· have a physical or sensory need

· have a general learning difficulty

 · are underachieving or more able

 · have a social or emotional problem

 · have a behavioural problem

 · have a first language other than English

 BEHAVIOUR

Little Angels has policies to deal with behaviour and bullying and the Holiday Club operates within their guidelines. We reinforce children’s positive behaviour and attitudes. With explanation we divert and remove children from unacceptable situations.

 

 WORKING IN PARTNERSHIP WITH PARENTS AND CARERS

 Little Angels will work with parents and carers:

· Parents can talk to staff at the end of the club session or make appointments to meet with staff if this is not possible. They can also communicate via email.

 DOCUMENTATION

 In order to register for the Holiday Club, parents complete an online form and send it to Lynn Mitchell via email to charliebear22002@yahoo.co.uk or deliver by hand on first session.

 CHILD PROTECTION AND SAFEGUARDING

 (Refer to Safeguarding Policy and Whistleblowing Policy) Staff in the Holiday Club share the objective of Little Angels to help keep children safe by working to:

 · Provide a safe environment for children.

 · Identify children who are at risk of, or likely to suffer significant harm and take appropriate action with the aim of making sure they are kept safe.

· Ensure that the welfare of the child is paramount. All staff have responsibility for child protection and safeguarding and for ensuring they are aware of procedures. The procedures are set out in Little Angels Child Protection and Safeguarding Policy. The Designated Safeguarding Leader, Lynn Mitchell should be informed of any concerns.

 Privacy notice for the holiday activities and food programme

What is the holiday activities and food programme (“the programme”)?
This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals.  Benefits-related free school meals (FSM) are available to pupils if their parents are in receipt of one of the qualifying benefits, and have a claim verified by their school or local authority.

Local authorities also have discretion to use up to 15% of their funding to provide free or subsidised holiday club places for children who are not in receipt of benefits-related free school meals but who the local authority believe could benefit from HAF provision.

Who we are
This programme is being funded through local authorities by the Department for Education (DfE). For the purpose of data protection legislation, DfE and local authorities are data controllers for the personal data processed as part of the programme when it is supplied to them.

How we will use your information
If your child has attended a HAF-funded place at a holiday club, DfE receives the personal data about your child from the organisation funded to deliver the programme and / or your local authority. The information is used to so we can better understand who is being reached by the programme and use this evidence to support local authorities reaching disadvantaged children in need of support during the holidays. We will also use the information to evaluate the success of the programme and build a case for future funding.

More information about the aim of this programme is published on our website page at GOV.UK: https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2021

The nature of your personal data we will be using
The categories of your personal data that we will be collecting for this programme are:

• Pupil name

• Date of birth

• Free School Meal status

• Home postcode

• School name and local authority area

• Unique Pupil Identifier

• Whether classed as vulnerable

Why our use of your personal data is lawful
In order for our use of your personal data to be lawful, DfE needs to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant condition is Article 6(1)(e) UK General Data Protection Regulation to perform a public task as part of our function as a department.  Where we process Special Category data, we will only do so where we meet conditions under Articles 9(1)(g) (substantial public interest) or 9(2)(j) (archiving, research and statistics).

Who we will make your personal data available to
We sometimes need to make personal data available to other organisations. These might include contracted partners (who we have employed to process your personal data on our behalf) and/or other organisations (with whom we need to share your personal data for specific purposes).

Where we need to share your personal data with others, we ensure that this data sharing complies with data protection legislation. For the purpose of this programme we will publish the names of any organisations with whom we need to share your personal data on our website page (see website link above).

How long we will keep your personal data
DfE will keep your personal data for the purposes described above for up to one year.  We may keep the minimum necessary for longer where it is processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the UK GDPR subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard your rights and freedoms.

Your data protection rights
More information about how the DfE handles personal information is published here:
 
https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a ‘subject access request’.

For further information and how to request your data, please use the ‘contact form’ in the Personal Information Charter at:

https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

under the ‘How to find out what personal information we hold about you’ section.

If you need to contact us regarding any of the above, please do so via the DfE site at: https://www.gov.uk/contact-dfe.

 

Further information about your data protection rights appears on the Information Commissioner’s website at:

Individual rights | ICO.

Contact information

If you have any questions about how your personal information will be used, please contact us at https://www.gov.uk/contact-dfe and enter Holiday and activity programme as a reference. For the Data Protection Officer (DPO) please contact us via gov.uk and mark it for the attention of the ‘DPO’.